Register for free to
view the full innovation profile.
Calbot helps groups of people from different companies identify mutually available meeting time by finding gaps between events that work for everyone
About
How long does it take you to schedule a meeting with 5 people from 3 different companies? Busy professionals can waste up to 10 minutes on scheduling just one group meeting and according to research by Rogelberg (2019) each professional can waste between 8-10% of their time just on scheduling meetings. According to our own research, people working in engineering and administrative jobs (770,200 people) could be wasting 128,366 hours of time each week just on scheduling meetings. Calbot aims to solve that pain by creating a secure and private bridge between different organisations' calendar systems. No matter if one firm is using Outlook and another firm is using Exchange or G Suite, Calbot will be able to securely connect these two systems together and highlight the gaps for the meeting that work for everyone in all organisations. This way, organisations can save time, money and improve productivity of their workforce by quickly scheduling project work with their clients, onboarding team members and working with subcontractors, all of whom are using different calendars.
Key Benefits
One of the primary and direct benefits of Calbot is the time savings it brings. Busy professionals can spend 8-10% of their time scheduling meetings with counter-parties in other firms when working on projects, finalising deals or employing subcontractors. With Calbot there is no more email ping-pong about the best time as all the best gaps for meetings are automatically highlighted across different calendar systems. This naturally brings a benefit of cost savings. As a result of people spending less time on scheduling they are able to spend more time on tasks that are more valuable to the business. As a result, the cost savings of Calbot are not just a result of people spending less time on scheduling, but also a result of where that new, extra, time is spent. The final, indirect, benefit of our scheduling software is related to stress and the way people work. Arranging meetings creates disruptions to work not just for the person arranging the meeting, but also for the participants. When scheduling is done quickly and seamlessly, everyone involved is able to get on with their work without distraction. The ability to engage in ‘deep work’ without frequent interruptions leads to more productivity, improved quality, and less stress. This is what one of our trialing users from a large Oil & Gas company had to say about it: [Calbot] is really useful in preventing that time we usually waste in finding a suitable timeslot for everyone to meet. I can now use that time to better prepare for the meeting rather than finding time for it."
Applications
The more people involved in a meeting, the more complex and time-consuming the scheduling is for the organiser. Calbot really comes into its own when arranging meetings between multiple individuals from different organisations, many of whom will use different calendars. Examples of this are: - NED and board meetings - Mergers and acquisitions - Contractors and project management meetings - Focus groups - Steering groups - Interviews.